At Cairn Group we're ambitious. With a varied and extensive UK portfolio of hotels, bars and restaurants in our portfolio, we're focused on continual growth and are in it for the long haul. We are a family owned business with family values at our core, with a growing team and sites UK wide.
About the role...
The Unit Controller is an integral part of the team responsible for maintaining an efficient and accurate finance function within the hotel.
Some of the duties you will be undertaking include:
Responsible for all sales ledger, including invoices, chasing of credit and overall control of monies owed to the hotel. Supporting with the application of credit, liaising between the client and head office.
To batch invoices and delivery notes and send as per the required deadline each week to Head Office, ensuring Procure Wizard is correct and updated.
Processing petty cash slips, keeping a detailed report and sending to head office for a cheque to be raised.
Managing the purchase order system, ensuring all PO's raised are within budgeted constraints and that invoice are received for all. Also updating hotel forecasted profit and loss sheet alongside purchase orders daily.
Look at the end of day reports and check all business has been posted and make adjustments where and when required.
Dealing with external credit companies who require follow up information e.g. receipts from payments made at the hotel and supplier queries regarding any unpaid invoices.
Income Audit producing accurate daily sales, room and catering statistics and control of guest, sales and package ledgers, cash and credit cards.
Comparison of POS sales reports & premier spa to Opera, checking they balance and dealing with any discrepancies that arise.
Check all daily banking has been completed accurately by individual departments and ensure all discrepancies are investigated, reported and rectified. Conduct monthly checks on all safe, floats and cash within the hotel
Finalise week's sales figures on Friday morning and update weekly P&L forecast spreadsheet.
Auditing fourth to complete payroll, ensure leavers are processed accurately, and other related duties to our recruitment/ payroll platform.
- Strong understanding of the workings of a hotel
- Knowledge of Microsoft office, excel in particular, and online finance administration platforms
- Excellent interpersonal skills with accuracy and attention to detail
- Good organisational skills and ability to work to, and ensure others work to, processes and deadlines
- Self-led with passion and drive to ensure targets are achieved or exceeded
- Experience using OPERA PMS is very desirable but not essential.